The ability to centrally manage multiple variations of a company’s digital assets ensures that brand consistency is maintained across numerous channels. Each image or file added to the Digital Asset Management Module can be associated with multiple variations. This helps intranet users to select the necessary images for their particular requirements.
Once new digital assets have been added to the module, an automatic notification can optionally be issued to inform other intranet users who have the relevant permission rights. This keeps colleagues updated whilst eliminating the need to manually generate notifications. Intranet users can also issue a notification to request an uncompressed version of video files.
An organisation’s digital assets can be fully managed and controlled through the use of the ‘Security Group’ feature. This feature allows for permission rights to be assigned to individual users, departmental groups and even partner groups, such as external agencies. These permission rights are associated with the ability for individuals or groups to view and edit assets as well as the ability to receive notifications.
A smaller version of image files can automatically be produced and stored within the Digital Asset Management System when new files have been added. This is an optional feature that can be selected by intranet users who have permission rights to add image files to the system.
Intranet users can browse through the various categories and select the necessary file types by adding them to their cart. When an intranet user has gathered all of the required file types by adding them to a cart, the files can be downloaded as a zip. The Cart feature is an effective method of selecting and downloading numerous files types at once.
Digital assets can be located quickly through the filtering capabilities and tag clouds. Search requests can be filtered by file type and permission groups. Word tags commonly assigned to assets within the Digital Asset Management System are visually represented in a tag cloud. Users can select tags to efficiently locate assets.
The reporting engine allows authorised users to filter previously downloaded or viewed digital assets according to date, category and type. It is also possible to download a CSV file of filtered results.
